Microsoft Teams: Control when shared content is visible to attendees in “Manage what attendees see”

Microsoft Teams is enhancing the “Manage what attendees see” feature, giving organizers and presenters more control over when shared content is visible to attendees. This update will roll out in April 2025, with no admin action required. Notify users and update documentation as needed. Review the feature overview and test the new controls. The “Manage what attendees see” feature in Microsoft Teams helps organizers deliver polished events more easily by simplifying the attendee view and keeping the focus on participants who have been brought on screen. We’re introducing a new enhancement that gives organizers and presenters even more control over when shared content becomes visible to attendees. Currently, when a presenter shares content, it is automatically displayed for attendees. With this update, shared content will first appear in the Manage screen’s left panel alongside other presenters. An organizer or presenter must manually bring it on screen, providing greater control over the attendee experience and preventing unintended interruptions. Once shared content is brought on screen, the presenter sharing it will now see their content displayed instead of a text message indicating they are sharing. Additionally, organizers and presenters joining from mobile will only see participants or content that has been brought on screen. Previously, users would see all organizers and presenters on their mobile devices. View image in new tab Limitations: Users joining through older Teams versions will continue to see the existing behavior, where shared content is automatically brought on screen. PowerPoint Live will automatically be brought on screen and will not appear in the Manage screen panel. This message is associated with Microsoft 365 Roadmap ID 483486. When this will happen: Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025. How this will affect your organization: General Availability (Worldwide): We will begin rolling out mid-April 2025 and expect to complete by late April 2025. Any new meetings or events created or updated after mid-April 2025 will receive the new improvements to the “Manage what attendees see” feature by default. What you need to do to prepare: This rollout will happen automatically […]

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