Microsoft Outlook for iOS: Updated conversation actions

Microsoft Outlook for iOS will update conversation actions, moving them from the top right to a customizable toolbar at the bottom of the screen. This rollout starts in July 2025 and completes by January 2026. No admin action is required, but user notification and documentation updates are recommended. Note: If your organization does not support iOS, you can safely ignore this message. Before this rollout, when viewing an email message, a user can access the available conversation actions in Microsoft Outlook for iOS in the top right corner of the screen. After this rollout, these actions will be at the bottom of the screen. The user will be able to customize the order and placement of the actions to suit their needs. This message is associated with Microsoft 365 Roadmap ID 492627. When this will happen: General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early July 2025 and expect to complete by early January 2026. How this will affect your organization: After this rollout, actions formerly found in the top right of the reading pane (such as Mark unread, Pin, Delete, and Archive) will move to a toolbar at the bottom of the reading pane: View image in new tab Users can customize the order of these actions and choose which actions will be visible in the toolbar and which should stay in the three-dot menu, with the toolbar displaying as many actions as space allows. Left: Reorder conversation actions in the Customize actions pane, which users can access from the three-dot menu in the toolbar at the bottom of the reading pane. Right: Conversation actions in the three-dot menu: This change will be on by default. What you need to do to prepare: Before rollout, we will update this post with new documentation. View image in new tab This consistent layout will help users build muscle memory, as actions will remain in the same positions across accounts and message views. To maintain consistency across different accounts and views, inaccessible actions will be visibly disabled, lowering the chances of triggering unintentional actions. This rollout will happen […]

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