Enhanced Copilot and AI controls for meetings

Microsoft Teams is replacing the Copilot meeting policy with two new policies—MeetingAI and TranscriptionWithMeetingAI—for clearer control over AI features and transcription in meetings. Organizers gain granular AI management options. Rollout begins mid-November 2026, with automatic migration of existing settings; no admin action required unless using automation. What and Why: Microsoft Teams is updating how administrators and meeting organizers configure AI for Teams meetings. The existing Copilot meeting policy is being replaced by two more specific policies: MeetingAI – controls whether Copilot, Facilitator, Intelligent Recap, and other AI features are available in meetings. TranscriptionWithMeetingAI – controls whether transcription starts automatically when meeting AI is turned on. This gives administrators clearer, more predictable control over whether AI is available and whether it requires (or works without) transcription, including the ability to enforce Copilot off. Organizers also gain more visibility into, and in some cases control over, these settings directly from the meeting options. Meeting options are also being updated to make AI controls easier to understand and to provide more granular control over who can enable, manage, and use AI capabilities, including a new who can manage option that replaces the existing Allow Copilot and Facilitator meeting option: Who can manage AI – replaces the existing Allow Copilot and Facilitator option and determines who can turn Copilot and other AI features on or off during a meeting. If an admin turns Meeting AI off, this option is set to No one. Who can use AI – provides more granular control over which meeting participants can use Copilot and other AI capabilities. Start Transcription with AI – lets organizers choose whether transcription starts with AI. Administrators can also control this option through Teams admin center. Intelligent Recap controls – lets organizers decide whether an Intelligent Recap is created when Copilot is turned on, including for meetings where a transcript is not created. Rollout Schedule: Targeted Release (Worldwide): We will begin rolling out in mid-November 2026 and expect to complete by early December 2026. General Availability (Worldwide): We will begin rolling out in late November 2026 and expect to complete by early December 2026. […]

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