How Microsoft 365 Backup works and how to set it up

Protect your Microsoft 365 data and stay in control with Microsoft 365 Backup —whether managing email, documents, or sites across Exchange, OneDrive, and SharePoint. Define exactly what you want to back up and restore precisely what you need to with speeds reaching 2TB per hour at scale. With flexible policies, dynamic rules, and recovery points up to 365 days back, you can stay resilient and ready.
Jeremy Chapman, Director on the Microsoft 365 product team, shares how to minimize disruption and keep your organization moving forward with Microsoft 365 Backup.
QUICK LINKS:
00:00 - Automate recovery process
00:37 - How to use Microsoft 365 Backup
01:49 - Compare with migration-based solutions
02:30 - How to set it up
03:33 - Exchange policy for email backup
05:00 - View and manage backups
05:24 - Recover from a restore point
07:45 - Restore from OneDrive & SharePoint
08:33 - Bulk restore
09:41 - Wrap up
► Link References
Check out https://aka.ms/M365Backup Additional backup and restore considerations at https://aka.ms/M365BackupNotes
► Unfamiliar with Microsoft Mechanics?
As Microsoft's official video series for IT, you can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft.
• Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries
• Talk with other IT Pros, join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
• Watch or listen from anywhere, subscribe to our podcast: https://microsoftmechanics.libsyn.com/podcast
► Keep getting this insider knowledge, join us on social:
• Follow us on Twitter: https://twitter.com/MSFTMechanics
• Share knowledge on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/
• Enjoy us on Instagram: https://www.instagram.com/msftmechanics/
• Loosen up with us on TikTok: https://www.tiktok.com/@msftmechanics
Published on:
Learn more
Made for tech enthusiasts and IT professionals. Expanded coverage of your favorite technologies across Microsoft; including Office, Azure, Windows and Data Platforms. We'll even bring you broader topics such as device innovation with Surface, machine learning, and predictive analytics.
Related posts
Announcing Office 365 for IT Pros (2026 Edition)
Office 365 for IT Pros (2026 edition), the 12th in an eBook series going back to May 2015, is now available. Covering all the essential aspect...
Showing SharePoint Documents Grid on a Form Tab in Dynamics 365 CRM
Here's how you can add a Documents Tab to the main form in Dynamics 365 CRM. The post Showing SharePoint Documents Grid on a Form Tab in Dynam...
Copilot in Teams admin center available in Public Preview
Copilot in Teams admin center is available in Public Preview, rolling out from June to July 2025. Admins with a Microsoft 365 Copilot license ...
Group-less campaigns in Viva Amplify!
Group-less campaigns in Viva Amplify simplify campaign creation by removing the need for Microsoft 365 Groups or Teams channels. This update, ...
Microsoft Viva Amplify: HPA Deprecation
Microsoft Viva Amplify is transitioning from App tokens to Protected Forwarded Tokens (PFTs) for enhanced security. This change limits publica...
Microsoft Copilot: New Microsoft Teams notifications for Microsoft Copilot Academy users
New Microsoft Teams notifications for Microsoft Copilot Academy users will inform them about new courses starting late June 2025. Requires Tea...
Microsoft Purview | Data Loss Prevention: Restrict Microsoft 365 Copilot using content with sensitivity labels
Microsoft Purview Data Loss Prevention (DLP) for Microsoft 365 Copilot is now generally available, allowing organizations to use DLP policies ...
Microsoft Copilot (Microsoft 365): Add topic(s) through Copilot to your existing presentation
Microsoft PowerPoint for Windows desktop will introduce a Copilot feature in July 2025, allowing users to generate and insert new topic-specif...
Microsoft Copilot (Microsoft 365): Add topic(s) through Copilot to your existing presentation – Windows
Microsoft PowerPoint for Windows desktop will introduce a Copilot feature in July 2025, allowing users to generate and insert new topics and s...
Microsoft Copilot (Microsoft 365): Add topic(s) through Copilot to your existing presentation
Microsoft PowerPoint for Mac will introduce a Copilot feature in July 2025, allowing users to generate new topic ideas and slides that match t...