Microsoft Teams: Custom recording and transcription notifications now available for 1:1 calls

Microsoft Teams now supports custom recording and transcription notifications for 1:1 calls, extending existing meeting capabilities. This ensures consistent consent messaging across communications without new admin setup. Rollout begins August 2026 for most environments; mobile clients are not yet supported. No policy changes are required. What and Why: We’re extending the ability to customize recording and transcription notifications—previously available only in meetings—to 1:1 calls in Microsoft Teams. This update helps organizations maintain consistent consent messaging and align with internal privacy policies and regional compliance requirements across all communication scenarios. By leveraging existing policy configurations, admins can ensure a unified, enterprise-ready experience without additional setup. This message is associated with Roadmap ID 567302. Rollout Schedule: Targeted Release (Worldwide): We will begin rolling out in early August 2026 and expect to complete by early August 2026. General Availability (Worldwide, GCC): We will begin rolling out in mid-August 2026 and expect to complete by mid-August 2026. General Availability (GCC High, DoD): We will begin rolling out in mid-September 2026 and expect to complete by mid-September 2026. Impact on Your Organization: Who is affected: Organizations using Microsoft Teams with recording or transcription enabled Admins who have configured (or plan to configure) custom notification messages Platforms/Services: Microsoft Teams (Desktop: Windows, macOS; Web) Mobile clients (iOS, Android) are not supported at this time What will happen: Custom recording and transcription notification messages configured for meetings will automatically apply to 1:1 calls. Notifications appear as banners (implicit consent) or dialogs (explicit consent) depending on policy configuration. The initiator’s meeting policy determines the notification shown. Default messaging is used if no custom string exists for a language or scenario. No policy changes are required. Available to all enterprise Microsoft Teams customers. No new admin controls are introduced. Action Required/Recommendations: No action is required if you already use customized recording and transcription notifications—your existing configuration will automatically extend to 1:1 calls. If you want to enable or configure custom notifications: Go to Teams admin center → Meetings → Meeting policies Under Recording & transcription, enable “Show customized in-meeting notification for recording and transcription” Select Customize notification Download the CSV […]

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