Loading...

Microsoft Purview | Data Lifecycle Management – Introducing secure priority cleanup workflows for OneDrive/SharePoint

Microsoft Purview | Data Lifecycle Management – Introducing secure priority cleanup workflows for OneDrive/SharePoint

Microsoft Purview Data Lifecycle Management now lets admins create Priority Cleanup policies to delete OneDrive and SharePoint content before retention or legal hold expires, with simulation, audit, and review features. Requires two admins with specific roles and explicit policy enforcement. Rolling out late 2025 to early 2026. Introduction We’re introducing a new capability in Microsoft Purview Data Lifecycle Management that allows admins to override existing retention policies and delete content from OneDrive and SharePoint Online before the retention or legal hold duration expires. This feature supports organizations managing Copilot-related artifacts—such as Teams recordings and transcripts—independently of OneDrive retention policies, giving admins greater control over how long this content is retained. This message is associated with Microsoft 365 Roadmap ID 489454. When this will happen: General Availability (GCC): We will begin rolling out late November 2025 and expect to complete by early December 2025. General Availability (GCC High, DOD): We will begin rolling out late December 2025 and expect to complete by early January 2026. How this will affect your organization: Who is affected: Admins managing OneDrive and SharePoint Online retention policies Organizations using Microsoft Purview for data lifecycle management What will happen: Admins can create Priority Cleanup policies to delete content before retention or hold periods expire. Feature includes simulation mode, audit logging, and disposition reviews. New admin policy authoring flows are introduced, governed by Microsoft Purview role groups. Feature is not enabled by default; requires explicit policy creation and enforcement. Requires at least two admins to author and enforce a Priority Cleanup policy. What you need to do to prepare: Ensure at least two admins are assigned the Priority Cleanup Admin and Retention Management roles. Review and configure role assignments in Microsoft Purview portal Communicate this change to your compliance and records management teams Update internal documentation to reflect new policy authoring and enforcement capabilities Learn more: Override holds to clean up files for Copilot and reclaim storage Compliance considerations: Question Explanation Does the change alter how existing customer data is processed, stored, or accessed? It allows deletion of content before the expiration of retention or hold policies, changing […]

The post Microsoft Purview | Data Lifecycle Management – Introducing secure priority cleanup workflows for OneDrive/SharePoint appeared first on M365 Admin.

Published on:

Learn more
Need help with this product?

We can help you with Microsoft Purview | Data Lifecycle Management – Introducing secure priority cleanup workflows for OneDrive/SharePoint

If you want help implementing, troubleshooting, or improving this product, contact us and we’ll point you in the right direction.

M365 Admin
M365 Admin

by João Ferreira

Share post:

Related posts

Change in sender email address for Copilot emails

Microsoft is updating the sender email for Copilot-related educational and enablement emails to [email protected] by mid-S...

1 day ago

Microsoft Purview: Information Protection – Auto-labeling simulation scale increase from 4 million to 20 million items

Microsoft Purview Information Protection increases auto-labeling simulation capacity from 4 million to 20 million items, expands SharePoint si...

1 day ago

Microsoft Exchange Online: Review and configure EWSAllowedAppIDs before Exchange Web Services access changes

Microsoft is updating how EWSAllowedAppIDs is applied in Exchange Online as part of EWS retirement starting October 1, 2026. Organizations usi...

1 day ago

IT resources to plan, prepare, and deploy Windows

New and updated resources are available whether you’re a seasoned IT pro or earlier in your career. Learn how to effectively roll out feature ...

1 day ago

[Whiteboard] Legacy Whiteboard migration to OneDrive

Microsoft Whiteboard is migrating from legacy Azure-based storage to OneDrive-backed storage. Migration must be completed by September 25, 202...

1 day ago

Microsoft Teams: Organize important resources in chats and channels

Microsoft Teams is introducing a new way to organize and access important resources in chats and channels. Users will be able to pin key conte...

1 day ago

Microsoft Teams: Analytics for desk utilization on Teams Pro Management portal

Teams admins can access utilization analytics for Teams bookable desks on Teams Pro Management portal, similar to analytics provided for meeti...

1 day ago

Outlook: Inline chat for email drafting

Instead of opening Copilot Chat every time you want to use Copilot to draft a message, this change introduces an inline chat component that st...

1 day ago

SharePoint: Changes to the FAQ web part authoring experience

The SharePoint FAQ web part will provide a standard, non-AI experience for manually creating, editing, and managing FAQs. The AI-assisted FAQ ...

1 day ago

Microsoft Teams: Multi-line call history tabs in the Calls app

Multi-line users get a redesigned call history experience that organizes activity by phone line. Call activity is organized into dedicated tab...

1 day ago

Newsletter

Get the latest Dynamics 365 and Power Platform content in your inbox

A curated digest of community blogs, product news, videos, and podcasts — delivered without the noise.

Weekly updates Unsubscribe anytime Fresh community picks
We use your email only for the newsletter and you can unsubscribe at any time.
By subscribing, you agree to the privacy policy.