Microsoft Teams: AI-powered notes for in-person meetings with Facilitator in Teams Rooms on Windows

Microsoft Teams is adding AI-powered meeting notes with the Facilitator agent to Teams Rooms on Windows for in-person meetings. Notes are captured in real-time, stored securely in tenant-owned SharePoint, and accessible via meeting recap. Rollout begins late June 2026, requiring Teams Rooms Pro licensing and specific tenant settings. To support more effective in-person collaboration, Microsoft Teams is expanding AI-powered meeting notes with the Facilitator agent to Teams Rooms on Windows. This enhancement allows teams meeting in a physical room to capture real-time notes, decisions, and action items—without requiring a scheduled or hybrid meeting. The experience is designed to ensure notes are securely stored in your tenant while no data remains on the room device after the meeting ends. This feature is associated with Microsoft 365 Roadmap ID 560318. When this will happen General Availability Worldwide and GCC: We will begin rolling out in late June 2026 and expect to complete by mid-July 2026. GCC-H: We will begin rolling out in mid-July 2026 and expect to complete by mid-August 2026. DoD: We will begin rolling out in mid-August 2026 and expect to complete by early September 2026. How this affects your organization Who is affected Organizations using Teams Rooms on Windows Rooms licensed with Teams Rooms Pro What will happen During an in-person meeting, users can start AI-powered notes by selecting the Take notes button on the Teams Rooms console. Notes appear on the front-of-room display or touch board during the meeting:  View image in new tab Notes are stored in tenant-owned SharePoint embedded storage. Access to notes requires adding your work account using the Access notes button on the Teams Rooms console:  View image in new tab After the meeting, notes can be viewed and edited by participants with access via the meeting recap in the meeting chat on the Teams desktop client.: If no participant was added during the note-taking session via Access notes, notes are deleted automatically. Default state: The feature is available automatically once licensing and prerequisite configurations are met. No additional admin enablement is required beyond existing settings. What you can do to prepare No immediate action […]

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