Retirement notice: Instances policy location in Microsoft Purview Data Loss Prevention

Microsoft is retiring the Instances policy location in Microsoft Purview Data Loss Prevention on January 6, 2027. Organizations must migrate existing policies to new dedicated application locations for supported non-Microsoft apps like Google Workspace, Box, and Salesforce before this date to ensure continued enforcement and support. What and Why: Microsoft is retiring the Instances policy location in Microsoft Purview Data Loss Prevention (DLP) on January 6, 2027. Policies created using the Instances location currently rely on Microsoft Defender for Cloud Apps file policy infrastructure for enforcement. To provide a unified, enterprise-ready compliance experience, Microsoft is introducing dedicated policy locations within Microsoft Purview for supported non-Microsoft applications including Google Workspace, Box, Dropbox, Salesforce, ServiceNow, AWS, and Cisco Webex. Migration guidance: Migrate file policies to Microsoft Purview | Microsoft Learn Rollout Schedule: Dedicated application locations introduced prior to retirement. Retirement rollout begins in early January 2027 and completes by mid-January 2027. Instances location retirement date is January 6, 2027. Impact on Your Organization: Who is affected: Microsoft Purview administrators. Organizations currently using the Instances location. Organizations protecting data in Google Workspace, Box, Dropbox, Salesforce, ServiceNow, AWS, or Cisco Webex. Platforms/Services: Microsoft Purview Data Loss Prevention Microsoft Purview Information Protection Microsoft Defender for Cloud Apps Google Workspace Box Dropbox Salesforce ServiceNow AWS Cisco Webex What will happen: The Instances policy location will remain available until January 6, 2027. After this date: New policies can no longer be created using the Instances location. Existing policies configured using the Instances location will no longer be supported. Dedicated non-Microsoft app locations for supported applications are being introduced in Microsoft Purview over the coming weeks. Customers should use the dedicated non-Microsoft app locations in Microsoft Purview for future DLP and auto-labeling policies. If your organization currently uses the Instances location, policies created using the Instances location should be reviewed and, if still required, recreated using the corresponding dedicated application location in Microsoft Purview before January 6, 2027. Examples include: Current location Future location Instances (Box) Box Instances (Google Workspace) Google Workspace Instances (Dropbox) Dropbox Instances (Salesforce) Salesforce Instances (ServiceNow) ServiceNow Instances (AWS) AWS Instances (Cisco Webex) Cisco […]

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