SharePoint: Advanced Management – Inactive files policy

SharePoint administrators can use the Inactive files policy in SharePoint Advanced Management to automatically archive files based on when they were last accessed. The public preview is available through PowerShell only. Admins can set an inactivity threshold from 6 to 48 months, scope policies to all SharePoint sites or selected sites, include or exclude file types and sites, and use What-If mode to review impact before activation. Eligible files move to the Microsoft 365 Archive cold-storage tier while remaining in place and retaining their metadata, permissions, compliance, and searchability. Microsoft 365 Archive and pay-as-you-go billing must be enabled. More info: https://learn.microsoft.com/en-us/powershell/module/microsoft.online.sharepoint.powershell/new-spofilearchivepolicy?view=sharepoint-ps#-lastaccessdatecriteria Product SharePoint Release phase Preview Release date December CY2026Preview date: October CY2026 Platform Web Cloud Instance Worldwide (Standard Multi-Tenant) Created 2026-10-05 23:03:05Z Roadmap ID 573699 Roadmap Link https://www.microsoft.com/microsoft-365/roadmap?id=573699

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