Microsoft Teams: Ad-hoc room reservation from Teams Rooms on Windows console

Microsoft Teams Rooms on Windows will support ad-hoc room reservations directly from the console, enabling quick bookings without personal devices. This feature, requiring a Teams Rooms Pro license, rolls out globally starting late April 2026, is enabled by default, and can be managed via the Teams Rooms Pro Management portal. Introduction We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license.  This message is associated with Microsoft 365 Roadmap ID 548648. When this will happen General Availability (Worldwide, GCC): We will begin rolling out in late April 2026 and expect to complete by late April 2026. General Availability (GCC High): We will begin rolling out late in April 2026 and expect to complete by early May 2026. General Availability (DoD): We will begin rolling out in late April 2026 and expect to complete by mid-May 2026. How this will affect your organization Who is affected Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses. What will happen What you can do to prepare No action is required before rollout. Notify users of the new reservation workflow. Update internal training or documentation. Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations. Compliance considerations No compliance considerations identified. Review as appropriate for your organization. After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time:  View image in new tab End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner:  View image in new tab The feature is enabled by default. Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation. Message ID: MC1245225

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