New “Prepare” button added to the “Up Next” card for Microsoft 365 Copilot users

Microsoft 365 Copilot users will see a new “Prepare” button on the Up Next card up to 5 minutes before meetings, replacing the “Join” button. This enables quick access to Copilot’s meeting prep tools. Rollout starts December 2025, requires no admin action, and is enabled by default for eligible users. Introduction To help users better prepare for upcoming meetings, Microsoft is enhancing the Up Next card experience in Microsoft 365. A new Prepare button will replace the Join button up to 5 minutes before a meeting starts, offering a one-tap way to access Copilot’s meeting preparation tools. This update supports improved productivity and readiness, aligning with feedback for more proactive meeting support. Screenshot 1: Tap Prepare in Up Next. View image in new tab Screenshot 2: Users can prepare with Copilot Chat. View image in new tab When this will happen: General Availability (Worldwide, GCC, GCC High, DoD): Rollout begins early December 2025 and is expected to complete by late January 2026. How this affects your organization: Who is affected: Users with a Microsoft 365 Copilot Premium license. What will happen: The Up Next card will display a Prepare button instead of Join until 5 minutes before a meeting. This button provides quick access to Copilot’s meeting preparation features. No changes to admin settings or policies are required. The feature is enabled by default for eligible users. What you can do to prepare: Compliance considerations: No compliance considerations identified, review as appropriate for your organization. No admin action is required at this time. You may wish to: Inform helpdesk and support teams of the upcoming change. Share this support article with users: Prepare for your meeting with Copilot Update internal documentation if you reference the Up Next card or meeting workflows. Message ID: MC1187395

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