Microsoft Teams: Meeting participants can request collaborative annotation sessions

Meeting participants in Microsoft Teams for Windows and Mac desktops will soon be able to request collaborative annotation sessions during screen sharing. The rollout starts in April 2025 and completes by early May 2025. No admin action is required, but users should be notified. Anonymous users cannot request annotations. Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. When this will happen: Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-April 2025 and expect to complete by early May 2025. How this will affect your organization: After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it: View image in new tab If the request is accepted, the annotation session will start for everyone in the meeting: View image in new tab Anonymous users in the meeting will not be able to send a request. This change will be available by default. What you need to do to prepare: This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate. Learn more: Use annotation while sharing your screen in Microsoft Teams – Microsoft Support (we will update this before rollout) Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022) Message ID: MC1019312

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