Microsoft Teams: Preview changes before making them visible to attendees with “Manage what attendees see”

Microsoft Teams is introducing a “Manage what attendees see” feature, allowing organizers and presenters to preview changes before making them visible to attendees. This feature will be available for town halls starting mid-June 2025, with options to manage attendee views. No admin action is required for the rollout. Coming soon for Microsoft Teams: A new Manage what attendees see feature will help organizers and presenters deliver polished town hall events by simplifying the attendee view and keeping the focus on participants brought on screen. The new feature allows assigned organizers and presenters to preview changes before applying them all at once. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. This message is associated with Microsoft 365 Roadmap ID 487431. When this will happen: Targeted Release: We will begin rolling out mid-May 2025 and expect to complete by late May 2025. General Availability (Worldwide): We will begin rolling out mid-June 2025 and expect to complete by late June 2025. How this will affect your organization: Before this rollout, when an organizer or presenter brings a participant or shared content on or off screen, the change is immediately reflected in the attendees’ view. After this rollout, organizers and presenters will have the option to preview their changes before applying them. This allows for smoother, more polished transitions in the attendee’s view, without showing every adjustment made by the organizer or presenter managing the screen. Organizers can go to the town hall Meeting options to locate the Manage what attendees see feature. We will change the Manage what attendees see option from a toggle to radio buttons. Manage what attendees see will have three options: Off: All participants will appear onscreen. On: Organizers and presenters can share content and bring attendees on screen to view the content. On with preview: Organizers and presenters can share content, preview the content, and then bring attendees on screen to view the content. To use the new On with preview option, the organizer must select it before the event begins. By default, Manage what attendees see is set […]

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