Microsoft Planner: Meeting-created plans will expire after 180 days of inactivity

Meeting-created Microsoft Planner plans from Teams expire and delete after 180 days of no task activity, starting October 2026. Organizers get advance email notices and can extend plans by selecting “Keep plan.” Tasks in Loop and meeting notes remain unaffected. Deleted plans recoverable within 30 days via admin request. What and Why: Planner plans created from Teams meetings can remain unused long after the meeting ends. To reduce clutter and improve lifecycle management, meeting-created Planner plans with no task activity for 180 consecutive days will automatically expire and be deleted. Only the Planner plan and Planner-specific data are removed. Tasks in Loop and meeting notes remain intact and accessible. Rollout Schedule: General Availability (Worldwide): We will begin rolling out in early October 2026 and expect to complete by mid-October 2026. Impact on Your Organization: Who is affected: Users who create or organize Teams meetings that generate Planner plans. Admins and support teams who help users manage or recover Planner plans. Platforms/Services: Microsoft Planner. Microsoft Teams meetings. Loop and meeting notes. What will happen: Planner plans created from Teams meetings will automatically expire and be deleted after 180 consecutive days with no task activity. Tracking starts at rollout and applies only to new meeting-created plans. Existing plans are out of scope. No plan can be deleted earlier than 180 days after rollout. Activity includes creating, editing, or deleting a task. Viewing or opening a plan does not count as activity. Meeting organizers will receive email notifications 30 days and 7 days before deletion. The email will list affected plans, the last-activity date, and a link to view tasks in Planner. Users can select Keep plan to retain a plan for another 180 days without editing tasks. A plan can be kept as many times as needed. If no action is taken, the plan is deleted on the scheduled date. Deleted plans can be recovered within 30 days through an IT admin request to Microsoft support. After 30 days, deletion is permanent. Action Required/Recommendations: No admin action is required to enable this feature. To prepare, admins should: Inform users that meeting-created Planner […]

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