Microsoft Planner: Capacity view

Capacity view in Microsoft Planner, launching October 2026, shows a live staffing timeline from existing task data for Plan 3 users on web/desktop (Teams, Outlook). It helps spot workload distribution without extra reports. No admin action needed; keep task details updated for accuracy. Capacity view is a new view in Planner that presents a live staffing matrix built from existing Planner task data. It shows a timeline of who is working on what, so team leads can see how work is distributed across the team and spot overallocation or open capacity at a glance, without exporting data or building a separate report. This keeps resource decisions in the same tool where the work is already tracked. Rollout schedule Targeted Release: Beginning in early October 2026 and expected to complete by mid-October 2026 General availability (Worldwide): Beginning in mid-October 2026 and expected to complete by late October 2026 Impact on your organization Who is affected Users with a Planner Plan 3 license in Worldwide (Standard Multi-Tenant) environments  Users without a Plan 3 license will not see Capacity view Platforms and services Planner in Teams (web and desktop) Planner in Outlook (web and desktop) Capacity view is not included on mobile What will happen Capacity view appears as a new view on existing plans, alongside Board, Grid, and Schedule. The view is populated entirely from existing Planner task data. No new data is created. Accuracy depends on tasks having assignees and start and finish dates. Tasks missing either will not be represented reliably in the timeline. The view is on by default for eligible users and there is no admin control to disable it.  Action required and recommendations No admin action is required to enable or prepare for this change. To get value from the view, consider the following: Notify Planner users that a new Capacity view will appear on their plans in early October 2026. Update internal training material and Planner guidance to include the new view. Encourage plan owners and team leads to keep assignees and start and finish dates current so the view reflects actual workload. Compliance considerations No […]

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