Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (new info)

This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. When this will happen: Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. How this will affect your organization: If your organization still has users who are not enrolled in KFM, the message “BACK UP THIS DOCUMENT: Share and work with others in this and other files using OneDrive” will encourage them to do it while using familiar desktop apps. After users select the Open OneDrive button, they can select the folders they want to back up in OneDrive: View image in new tab When users are enrolled in KFM, the files in their enrolled folder benefit from the advantages of cloud files: Increased security and compliance: Enterprises can increase security and compliance, because all cloud files are subject to default classification, labeling, and protection (CLP) policies and auto-labeling. Copilot support: Files are Copilot-enabled, making it simple and intuitive to access and leverage Copilot. (A Microsoft 365 Copilot license or a Microsoft 365 license is required to use Copilot.) Easy collaboration: Cloud files enable sharing, commenting, and easy collaboration, with AutoSave ensuring changes are frequently and consistently saved. Access from anywhere: Cloud files can be accessed from Windows, Mac, the web, iOS, and Android with synchronized changes. Backup: Protection from data loss due to device failure. Access to cloud-specific features like AutoSave and Version History After enrolling, users can access their files in the known folders in File Explorer or OneDrive. No action required. The feature will be enabled […]

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