Microsoft SharePoint and Microsoft OneDrive: Apply watermark to PDFs

Microsoft OneDrive and SharePoint will allow users to add text or image watermarks to PDFs starting mid-June 2025. Users can customize the watermark’s position, formatting, and transparency. Watermarks will be visible but not editable in other PDF tools. No admin action is required. Microsoft OneDrive and Microsoft SharePoint for web will soon let users add text or images as watermarks to PDF documents. Users can place the watermark in front of their content and choose the desired location and angle for the watermark. This message is associated with Microsoft 365 Roadmap ID 485796. When this will happen: General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-June 2025 and expect to complete by early July 2025. How this will affect your organization: To add text as a watermark: Open a PDF stored in OneDrive or SharePoint and then select Edit at the top right of the screen. Select Watermark from the top menu, enter your text, customize the formatting and color, and place the watermark in the desired position. Choose from nine positions: top left, top center, top right, middle left, middle center, middle right, bottom left, bottom center, and bottom right. Text formatting options include bold, italic, color, size, transparency, and rotation. Preview changes on the right side of the screen, and then select Apply to save changes. View image in new tab View image in new tab To add an image as a watermark: From the Watermark dialog box, select Picture to insert an image as a watermark. Adjust scale, transparency, and rotation if desired. Set the image in the desired position. Choose from nine positions: top left, top center, top right, middle left, middle center, middle right, bottom left, bottom center, and bottom right. Preview changes on the right side of the screen, and then select Apply to save. View image in new tab To edit an existing watermark: Select Watermark from the top menu, and then select the watermark to edit. Follow the same steps for adding text or images to modify text or images in the watermark. To add another watermark, select […]

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