SharePoint: Document Libraries – A new forms experience for streamlined document collection

SharePoint is introducing custom file upload forms in document libraries for internal file and metadata collection without exposing the full library. Available late Nov 2025, this feature lets owners create and share forms internally, with submissions saved in designated folders. No admin action required; external sharing is unsupported. We’re introducing a new way to collect files and metadata in SharePoint document libraries using modern file upload forms. This update enables library owners and editors to create custom forms—similar to Microsoft Lists forms—that can be shared internally to gather files and related information without exposing the full library. This simplifies scenarios like onboarding, campaign submissions, or invoice collection. View image in new tab This message is associated with Roadmap ID 489834. When this will happen: General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out late November 2025 and expect to complete by early January 2026. How this affects your organization: Who is affected: SharePoint document library owners and editors with edit permissions. Internal users submitting files via shared forms. What will happen: For file upload form creators: A new Forms button will appear in the command bar of document libraries and folders. Clicking Forms allows users to create and design a custom intake form using the library’s columns as fields. Form creators can show/hide fields, mark required info, and apply a theme using the library’s metadata schema. Files are stored in a folder associated with the form; storing files at the library root is not supported. Once ready, forms can be shared via link with anyone in the organization. Creators can stop accepting responses at any time and view/edit forms they’ve created from the Forms menu. External or guest sharing of forms is not supported. Document library forms respect existing sharing settings. If a site or library is configured to disallow shareable links to the organization, the Forms feature will not be available on that library (similar to Microsoft Lists forms). For form respondents (contributors): Anyone in your organization with the form link can access and submit it. Respondents sign in with their organization credentials and see a web form […]

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