Microsoft Teams: Room optimization mode relocated to context-dependent option

Microsoft Teams renames and relocates the “add shared display” option to a context-dependent “optimize for room” feature, enhancing hybrid meeting experiences by automatically optimizing audio, video, and display for room scenarios. Rollout begins mid-July 2026; no admin action required, but user communication is recommended. What and Why Microsoft Teams is updating the location and naming of the room optimization experience, previously called “add shared display,” to a context dependent “optimize for room” option. This change improves usability and helps users more easily configure Teams for shared and in-room meeting scenarios. The updated experience automatically optimizes audio, video, and display behavior to support more effective hybrid collaboration. This message is associated with Microsoft 365 Roadmap ID 564912.  Rollout Schedule General Availability (Worldwide): Begins in mid-July 2026 and expected to complete by late July 2026. Impact on Your Organization Who is affected Users who run Microsoft Teams meetings on laptops connected to shared or room-based equipment, such as conference rooms or bring your own device meeting setups. Platforms/Services Microsoft Teams desktop What will happen The “add shared display” option is renamed to “optimize for room.” The option is moved to a context dependent location in the Teams interface. When enabled, Teams will optimize the meeting experience for room scenarios. Connected room peripherals, such as AV devices associated with a room, will be automatically selected instead of laptop audio and video devices. If an external display is connected, shared display mode will activate and split Teams into two windows. Voice isolation will be disabled so in room participants can be heard clearly. Voice recognition will be enabled if allowed by policy. A room node will appear in the meeting roster to represent in room participants. The feature is user initiated and is not enabled by default. View image in new tab Action Required or Recommendations No admin action is required. Recommended actions: Inform users of the updated “optimize for room” terminology and where to find it. Update internal documentation that references “add shared display.” Communicate the change to support and helpdesk teams. Encourage users to adopt the feature for improved hybrid meeting experiences. Compliance considerations […]

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