Microsoft OneDrive and Microsoft SharePoint: New annotation layout and tools for editing PDFs

Microsoft OneDrive and SharePoint will soon feature a new PDF annotation layout with tools in a single row, including a pixel-by-pixel eraser. The rollout begins late March 2025 and completes by mid-April 2025. No admin action is required, but user notification and documentation updates are recommended. More details at Microsoft 365 Roadmap ID 483156. Coming soon for Microsoft OneDrive and Microsoft SharePoint: A new PDF annotation layout that features a more intuitive design. After this rollout, all annotation tools will be in a single row at the top of the screen, including a new type of eraser that can remove pen and highlighter annotations pixel by pixel. This message is associated with Microsoft 365 Roadmap ID 483156. This message applies to One Drive for the web and SharePoint Online. When this will happen: General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late March 2025 and expect to complete by mid-April 2025. How this will affect your organization: To use the new annotation layout: 1. Find the PDF saved in OneDrive or Microsoft SharePoint and select the PDF to open it. 2. Select Edit at the top right of the screen to access the annotation tools. Note: When editing in OneDrive or SharePoint, ignore the Edit in app option in the dropdown menu next to Edit, which will open the PDF in another PDF tool such as Adobe Acrobat. View image in new tab 3. All annotation tools are found at the top of the screen: View image in new tab To erase existing pen or highlighter annotations: To delete an entire pen or highlighter annotation, choose one of these options: Select an existing annotation and then select the Delete key on the keyboard. Select the trash icon at the top left of the selected annotation. Find the PDF saved in OneDrive or SharePoint and select the PDF open it. Select Edit at the top right of the screen to access the annotation tools. Select Eraser from the annotation toolbar and left click with the mouse to delete with precision (pixel by pixel). Select Save changes at the […]

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