Microsoft SharePoint: Add approvals to any SharePoint list

Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-April 2024 for Targeted Release and early May for General Availability, with completion expected by early May and mid-June, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we’re expanding the ability to enable or disable approvals on any list. When this will happen: Targeted Release: We will begin rolling out mid-April 2024 and expect to complete by early May 2024. General Availability (Worldwide, GCC): We will begin rolling out early May and expect to complete by mid-June. How this will affect your organization: Users will be able to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. Approvals will be actioned and available from Microsoft Teams. Note that disabling approvals will only hide the relevant columns and in-progress approvals will still be actionable in Teams. At any time, you can manually add approvals columns back into views. After Approvals are enabled, a user can create a list item and submit it for approval. By creating an approval request and specifying the approver, the request will appear in the Approvals app in Teams or can be approved directly within the list. Once approved, the list item status is updated. What you need to do to prepare: Inform your users of the new Approvals functionality for lists and include Approvals in Lists – Microsoft Support in your end-user documentation […]

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