Comparing Shared and Inactive Mailboxes to Retain Ex-Employee Content

If you're dealing with ex-employee mailboxes in your Microsoft 365 tenant, it's important to evaluate your options for retaining the content without compromising user privacy or risking inadvertent disclosure of sensitive information. While many organizations default to converting these mailboxes into shared mailboxes, inactive mailboxes offer a promising alternative.
By reassessing how you handle ex-employee mailboxes and considering the benefits of inactive mailboxes, you can better meet your requirements for retaining important content while protecting against data breaches and other risks.
If you're unsure about the best option for your organization, this article offers valuable insights into the advantages of inactive mailboxes and the potential drawbacks of shared mailboxes. With careful consideration and thoughtful planning, you can create a strategy for managing ex-employee mailboxes that safeguards sensitive data and preserves critical content.
Check out the link to learn more.
This post was originally published on office365itpros.com.
Published on:
Learn moreRelated posts
Outlook: Shared Mailboxes as Accounts
The new Outlook for Windows now allows for Shared Mailboxes to be added as separate Accounts. The Shared Mailbox will appear as an Account Lev...
Outlook: Online Archive for Shared Mailboxes
Microsoft Outlook has introduced the new feature of Online Archive for Shared Mailboxes that can be accessed via Outlook for Mac. During its p...
Microsoft Purview compliance portal: eDiscovery (Premium) – Identify OneDrive site associated with an inactive mailbox for Custodians
Microsoft has introduced a new feature in its Purview compliance portal, which enables the auto-population of OneDrive sites associated with i...
Outlook: New Outlook for Windows – Automap shared mailboxes
The new Outlook for Windows comes with an exciting feature that automatically maps shared mailboxes. When a user is granted full access privil...
Introducing New Method to Clear Throttling Policy Assignments for Mailboxes
A new parameter is being introduced to the Set-Mailbox cmdlet which enables administrators to clear a throttling policy assigned to a mailbox....
Microsoft Defender for Office 365 empowers end users to report suspicious messages from shared/delegate mailboxes
Microsoft Defender for Office 365 offers end users a new feature aimed at enhancing the reporting of suspicious messages from shared or delega...
Report on Microsoft 365 mailbox forwarding (all methods) via PowerShell
This report, powered by PowerShell, sheds light on the configuration of Microsoft 365 mailboxes with any form of forwarding enabled. Originall...
Microsoft Reducing Recovery Time for ex-Inactive Mailboxes to 30 Days
Microsoft plans to reduce the recovery period for inactive mailboxes newly released from retention holds and policies from 183 to 30 days. The...
Comparing Shared and Inactive Mailboxes
Exchange Online tenants have a choice between inactive mailboxes and shared mailboxes when the need arises to keep "leaver" data like that bel...